This will be a trip in which ANY student in the band, choir, or orchestra can attend and will travel together! All current 8th Grade, Freshman, Sophomore, and Junior students that are enrolled in Curricular Music next year for the full year will be eligible to attend this trip.
We will form a Disney Concert Band, Disney Choir, and Disney Orchestra that will not only perform separately on the Disney World grounds but also participate in the Disney educational clinics. Our extra curricular groups (Marching Band, Showchoirs, Chamber Orchestra, String Theory, Jazz Band) will not perform, though students in those groups are certainly welcome to attend as part of the Disney Band, Choir, or Orchestra. We’re excited about this opportunity to perform in school year 2019-2020 over Spring Break. No class days will be missed during this trip.
We will be using Bob Rogers Travel to help facilitate this trip. The students will experience three Disney World parks (Magic Kingdom, Hollywood Studios, and Epcot) as well as Universal Studios/Islands of Adventure (Harry Potter). The groups will travel by bus from Batavia beginning Tuesday, March 31st, 2020 and return on Sunday, April 5th, 2020. Students will stay in Quad-occupied rooms in a hotel for three nights off Disney property, but close to the parks.
The estimated cost for this trip is $1,073 per student if they are in a Quad occupied room (4 students per room). Please see the “Batavia HSBCO Itinerary” for more information about what is included in the trip. We say estimated cost because this number could fluctuate slightly depending on the numbers of students planning to attend.
Registration is due by January 23rd, 2019. ALL money for this trip will be collected in the Bob Rogers’ Individual Payment System (IPS). The first deposit to hold your student’s spot is for $100 and will be due on January 30th, 2019. Instructions to enroll in the trip are located in the “IPS Registration Form.” You can SIGN UP TODAY if you are planning to join us on this trip - simply follow the instructions on the IPS and enroll your child.
We’re so excited to travel with you next year!
We’ve included some Frequently Asked Questions (FAQ) below but please let us know if you have any additional questions.
Peter Barsch, Allison Liska, Chris Owen, and Brian Van Kley
FREQUENTLY ASKED QUESTIONS
When is the due date to sign up?
Registration deadline is January 23, 2019. Our first deposit ($100) is due January 30, 2019. If space is available, students may be added until January 2020.
Do students have to attend this trip?
No. This trip is completely optional for all students. It is not a requirement of the class to attend.
Does my student have to be in music class to attend this trip?
Yes. All students that attend this trip MUST be enrolled in Curricular Music class (Band, Choir, Orchestra) during the 2nd semester of the 2019-2020 school year to attend this trip.
Can current 8th graders (2018-19 School Year) attend this trip?
Yes. They would sign-up like any other student. They must enroll in Curricular music (Symphonic Band or Percussion 2 for Band students, Mixed Chorale or Chorale for Choir Students, Concert Orchestra for Orchestra students) during course enrollment in January. If they do not enroll in curricular music, they can not attend the trip and all monies paid will be forfeited.
How will the Disney Band/Choir/Orchestra rehearse to perform at Disney World?
Additional rehearsals will be called in the months leading up to the trip to prepare for our performance. Teachers may also rehearse or perform some of the repertoire during class at their discretion. Students will need to attend the majority of these rehearsals to attend this trip. More information about this will be available during the 2019-2020 school year. Music selection may or may not be Disney-themed in nature.
Can I change my mind after I’ve signed up?
Yes, but according to the Bob Rogers policy, all payments and fees are non-refundable. No refunds or credits will be issued for a cancelled traveler, unless via Travel Insurance.
All cancellations must be made via E-Mail to Bob Rogers Travel.
Is Travel Insurance available?
Yes. Bob Rogers offers travel insurance through a company that works directly with them - Travel Insured International (Flyer Attached.) You may also purchase your own travel insurance if you desire.
Will you need chaperones? How can I sign up?
Yes, we will need Parent Chaperones to attend this trip. At this time, we are only opening enrollment for students until we see how many sign up by the deadline. After the deadline, we will open enrollment for Parent Chaperones depending on how many students enroll. Once enrollment is open for Parent Chaperones, the process for enrollment is similar to the student enrollment.
How are payments made?
Once you enter the IPS system by enrolling your student, you will enroll a credit card (Visa, Mastercard, Discover, or a Visa/MC Reloadable Prepaid card). The payments will automatically be deducted on the dates in the Payment Schedule (see Registration Form for the Payment Schedule). American Express is not accepted in their payment system.
The music teachers at BHS will NOT accept payments for any reason - all payments are made online.
I want to bring my family on this trip. Can we do that?
You are certainly encouraged to travel to Disney at the same time as the Batavia Music Department. However, if your student is enrolled in the trip they must stay in the room they are assigned. Chaperones must have chaperones in their rooms - no additional family members are allowed to stay with their family members for liability purposes.
Certain Disney educational clinics only allow a few chaperones to attend. All other performances will be open to the public.
How will student rooms and bus assignments be decided?
Students will choose their own rooms and buses during the 2019-2020 school year. Students may room or bus with any other student on the trip, regardless of what class or ensemble in which they are enrolled. Directors will have final say over those rooming or busing choices.
Can we use student fundraising accounts (aka “Charms Accounts”) to offset the cost of this trip?
YES! After deposits are made, we will apply all fundraising funds to your student’s account if you so desire. Your family will be required to pay the balance after fundraising accounts are applied.